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Office & Employee Experience Coordinator

What we do:
TrendKite, named one of Austin’s Top Workplaces by the American-Statesman, is at the forefront of a communications revolution. TrendKite is a growth-stage startup focused on building software to help the world's biggest brands generate, amplify, and measure the impact of their communications.
Thousands of the world’s top brands, including Google, Patagonia, Nokia, Marriott and Hershey rely on TrendKite to manage their digital PR process. The TrendKite platform takes PR and communications programs from analog to digital, enabling marketing teams to integrate their trusted earned media results into all their marketing efforts.

What you'll do at TrendKite:

  • Be the heart of TrendKite and the culture champion
  • Manage internal needs ensuring appropriate and timely execution of service requests such as facilities/maintenance issues and office supplies (we're open to letting you develop the request process)
  • Play a huge role in creating a fantastic, engaging, five star experience for your teammates, clients, and office guests
  • Oversee contracts and relationships with vendors who support day-to-day maintenance (e.g., Catering, Cleaning, etc.)
  • Tackle space planning for all teams including coordination and execution of all internal office moves
  • Assist in new hire onboarding to ensure all administrative tasks are executed in a timely manner and new hire materials and tools are in place
  • Assist in planning and execution of external recruiting and company promotional events
  • Manage vendor relations including proposal process through execution of purchase orders and invoice processing
  • Oversee property management services, including relationships with building management
  • Maintain security access system (badges) and make sure all new hires and terminations are kept up to date
  • Order and maintain a consistent level of office supplies, snacks/drinks and culture materials (t-shirts, company swag, etc.) as well as keep them organized
  • Assist with oversight of health and life safety systems including inspections and safety checks and managing Fire Warden and Emergency Evacuation programs
  • Ownership of mail and courier services and timely distribution
  • Planning and execution of internal events and culture initiatives (e.g. Team Lunches, Happy Hours, All-Hands, one of perks, etc.)
  • Provide support on special projects as requested by management
  • Implement systems to ensure smooth, scalable operation over time
  • Create and maintain budgets for office expenses
  • Maintain company seating and organizational charts
  • Work along alongside EA to ensure smooth execution of board meetings
  • Ownership of general company calendars (PTO, Holiday,etc.)
  • Management of company-paid parking program including issuance of existing and research of additional spaces as we grow
  • Partner with EA and recruiter to manage all aspects of travel for executive level candidates

What you bring to the table:

  • 2+ years in an office management role, ideally in startup or startup minded technology company- this isn't your first rodeo
  • 4 year Bachelor's degree
  • US Citizen or Permanent Resident (We will not sponsor at this time)
  • Relentless about details, unquestionably reliable, and passionate about people
  • You're fun to be around with a warm, personable demeanor and are approachable
  • You're adaptable and open to getting and giving honest, constructive feedback
  • You're not a pushover and can respectfully manage and prioritize employee requests (even wacky ones) and relay an appropriate message accordingly
  • You are dependable, on time, reliable, and you’re not afraid to get in the trenches and get your hands dirty to get things done
  • You are proactive, self-starting problem solver who doesn't need hand holding and you get excited by the prospect of working on a wide variety of projects
  • You’re meticulously detail-oriented, organized, in tune with your surroundings and able to pick up on the little things
  • Proactive vs reactive mindset who thrives in a fast-paced startup environment where your efforts make a substantial impact on the company's success
  • Experience working with audio visual (AV) and presentation systems
  • Tech Savvy with an understanding of Gmail/Google apps, Microsoft office programs and web-based platforms

Because you've excelled in this role already, you know Office Managers are busy bees, and have to be able and comfortable:

  • Doing a lot of walking around the office to take care of business needs
  • Occasionally lifting and/or moving items
  • Working under deadlines
  • Occasionally work weekend hours (ex. office move), after hours events (ex.holiday parties, recruiting events) or if any emergencies arise

Why TrendKite?
Consistently named one of the best places to work in Austin, TrendKite employs the brightest, most passionate folks in the tech industry. We’d love for you to join that group!
We build digital PR software for communications, PR and marketing professionals. Digital PR is an exciting, dynamic space with tremendous growth potential. As PR becomes increasingly digital, the entire industry is evolving very quickly, and we’re here to help our customers stay ahead of those changes.
At TrendKite, we pride ourselves on working together as one team, while pushing ourselves and each other to always be improving. We put our customers first in all the decisions we make. Our values are foundational to who we are as a company and drive every decision we make as we continue to build a high-growth business without losing sight of what got us here - our employees and our customers.
We’re headquartered in Austin, with offices in London and Atlanta. We offer a number of great benefits and perks to all our employees, and are always striving to make TrendKite a better place to work every day. Join us!
TrendKite is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.

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Technology we use

  • Engineering
    • GolangLanguages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RubyLanguages
    • SqlLanguages
    • D3JSLibraries
    • ReactLibraries
    • ReduxLibraries
    • HadoopFrameworks
    • Ruby on RailsFrameworks
    • SparkFrameworks
    • CassandraDatabases
    • MemcachedDatabases
    • MySQLDatabases
    • Neo4jDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • ElasticsearchDatabases

Location

We are in the heart of Downtown Austin's burgeoning startup scene, directly across from the Capital Factory and a block away from Congress.

What are Cision (formerly TrendKite) Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Free Daily Meals
Stocked Kitchen
Happy Hours
Parking
Recreational Clubs
Fitness Subsidies

Additional Perks + Benefits

Fully Stocked Fridge and Pantry- Quality lunch foods and snacks to keep you fueled
Friday Bytes and Bites- Company updates and awesome trainings for you.
Paid Parking- Worth its weight in gold in downtown Austin.

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