Executive Assistant

| Austin
CognitiveScale is looking for an Executive Assistant to support our executive team in a wide range of administrative and operational tasks. This is a great opportunity for an experienced Executive Assistant looking for an exciting opportunity in a growing company. 
About Us
CognitiveScale’s Augmented Intelligence software helps businesses apply AI and Blockchain technology to solve complex business problems at scale for financial services, healthcare, and digital commerce markets. We are funded by Intel Capital, IBM Watson and Microsoft Ventures among others and our software is backed by the 4th highest AI patents and patent portfolio in the industry behind IBM, Google and Microsoft.
We also have a comprehensive benefits program and a fun culture with catered lunch every day!
What You’ll Do:
This Executive Assistant should able to work independently with little or no supervision, anticipate roadblocks and remove them, and take direction well. A high level of professionalism and confidentiality are crucial to this role.
Scheduling
  • Proactively manage the executive’s calendar including: schedule meetings and managing conflicts.
  • Coordinate meetings/calls for internal and external participants; this includes complex calendar management that involves multiple attendees and locations/time zones.
  • Compile, prepare, revise, and edit related notices, agenda items, and supporting documents.
  • Prepare and send out notices of meetings and other events; collect, compile and evaluate information for meetings; take, transcribe and distribute minutes when needed.
  • Ensure regular cadence of 1:1 with direct reports and business partners.
  • Manage scheduling of leadership meetings with direct reports and assisting with All-Hands meetings.
 
Travel Arrangements
  • Plan and process travel arrangements for the executives
  • Prepare travel and expense reports and submit in a timely manner
 
Administration
  • Prepare materials utilizing an array of tools including Google and Microsoft Office Suite
  • Assist executives with managing, routing action items such as approvals for timesheets, purchase orders, invoices, etc.
 
Event Coordination
  • Coordinate team events for the executives’ organizations.
 
You're probably a perfect fit if:
  • You are friendly, efficient and proactive
  • You are versatile as you will be supporting multiple leaders
Requirements
  • 5-7 years of experience as an Administrative Assistant/Executive Assistant 
  • Strong communication skills, both verbal and written. 
  • Familiarity with Google Suite, specifically Google Calendar
  • Experience with travel management
  • No problem working autonomously in ambiguous environments, finding solutions, prioritizing and exercising discretion
  • The ability to work efficiently, especially when working with a deadline
  • Excellent organizational skills with an ability to think proactively and prioritize work
CognitiveScale is an Equal Opportunity Employer. CognitiveScale does not discriminate against any applicant for employment because of age, gender, sexual orientation, race, religion, national origin, ethnicity, veteran status, or disability.
Search Firm Representatives Please Read Carefully:
CognitiveScale is not accepting unsolicited assistance from search firms for this employment opportunity. Please: no phone calls or emails. All resumes submitted by search firms to any employee at CognitiveScale via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of CognitiveScale. No fee will be paid in the event the candidate is hired by CognitiveScale as a result of the referral or through other means.
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Location

9500 Arboretum Blvd. Suite L1, Austin, TX 78759

What are CognitiveScale Perks + Benefits

Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Retirement & Stock Options Benefits
401(K)
Vacation & Time Off Benefits
Unlimited Vacation Policy
Perks & Discounts
Free Daily Meals
Stocked Kitchen

Additional Perks + Benefits

Weekly Yoga. Open workspace with great views of nature. Snacks - unhealthy and healthy! Weekly Meditation Sessions. 100% medical, dental, and vision coverage for all employees.

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