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Office Assistant

| Austin
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Opportunity Overview

We are looking for a  friendly, flexible and highly responsible individual to join our team as an office assistant.   We are a start-up in Austin and this role will include lots of variety with no two days the same.  

  • Provide day-to-day legal and executive support for Cerity leadership team.

  • Organize and coordinate flow of information.  Sort, read and annotate incoming mail and documents as required, determines routing, signatures required and maintains follow-ups.

  • Greet and welcome guests as they arrive at the Cerity office.

  • Create and maintain corporate minute books.

  • Manage several concurrent priorities and exercise excellent judgement to prioritize work daily. Ensure high priority items are completed in timely manner.

  • Manage inventory, order and replenish supplies for office.

  • Manage contracts by maintaining them in centralized system, ensuring appropriate documents are stored.

  • Monitor contract renewals to ensure processing at appropriate time.

  • Compose general correspondence memos, legal documents, reports, etc. from various sources.  Ensure the all correspondence is dispatched in timely manner (e.g. email, mail, messenger, express services, etc.).

  • Manage calendars of legal and executive team.

  • Complete expense reports for legal and executive team.

  • Coordinate events and travel itineraries.

  • Compile documents for meetings.

  • Create, edit and proofread documents and presentations.

  • Establish and maintains filing and records electronically and in hard copy where necessary.

  • Coordinate multi-document filings with state and federal regulatory agencies.

  • Coordinate HR hiring process with parent company and HR team

  • Other duties as assigned.

 

Skills

  • Experience with Microsoft Excel, Microsoft Word and Apple Keynote

  • Experience with Gsuite for email, collaboration and document management including Google Docs, Drive and Google Sheets

  • Excellent writing, grammatical, research and organization skills

  • Ability to work productively and cooperatively in a fast-paced team environment

  • Rapid learning, ability to learn new skills as necessary

  • Ability to work independently with professional discretion and ability to maintain confidential information

  • Accurate keyboarding skills

 

Education

  • High School Diploma, College degree preferred.  Or, equivalent years of experience.  

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • SqlLanguages
    • jQueryLibraries
    • jQuery UILibraries
    • Twitter BootstrapLibraries
    • AngularJSFrameworks
    • Node.jsFrameworks
    • SpringFrameworks
    • KubernetesFrameworks
    • DockerFrameworks
    • PostgreSQLDatabases
    • NoSQLDatabases
    • SnowflakeDatabases
    • Google AnalyticsAnalytics
    • BalsamiqDesign
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • Aha!Management
    • ConfluenceManagement
    • JIRAManagement
    • WordpressCMS
    • SugarCRMCRM
    • SendGridEmail

Location

We're in the heart of downtown, at the corner of 10th and Congress, one block away from the capitol building with easy access to shops & restaurants.

An Insider's view of Cerity

What’s the vibe like in the office?

We aren’t all work and no play! We work hard and move fast, but that doesn’t mean we don’t have time to have fun or play a game of shuffleboard or two in our office. Cerity is filled with fun and interesting individuals who all have very diverse hobbies and experiences to keep conversations interesting as we work towards completing our goals.

Katie

Technical Analyst

What's the biggest problem your team is solving?

We’re working on the right stuff when it’s hard. There’s no shortage of “opportunities” in the insurance space, but we aspire to make protecting small business as easy as one click shopping on Amazon. This is a huge goal and will take a commitment to challenging norms, AI, ML, and a modern tech stack; all fueled by a creative and passionate team.

Dennis

Chief Operating Officer

What makes someone successful on your team?

I think to be successful as a member of the Cerity family, you're eager to learn and evolve. You need to be driven enough to work at a high level independently, but humble enough to allow leadership to support and guide you. You will put the team first because you understand you will be given individual opportunities to grow and succeed.

Andrew

Manager of Member Services

How do your team's ideas influence the company's direction?

At Cerity, you'll find the work culture is truly an environment where team members are actively encouraged to interject their viewpoints & opinions "for the good of the cause". As we set out to completely re-invent insuretech from the ground up, all team members (regardless of title or experience) are asked to be part of the conversation.

Dave

Director of Marketing

How would you describe the company’s work-life balance?

Cerity offers an incredible work-life balance. Management does an exceptional job at setting the expectations and then getting out of the way (i.e. they will help shepherd projects, but they will not micro-manage!). The people at Cerity are word-class, and it shows.

Rob

Principal Data Scientist

What are Cerity Perks + Benefits

Cerity Benefits Overview

We have a work hard/play hard culture built on mutual respect, accountability, and a desire to do what it takes.
We offer unlimited PTO, an educational stipend, health, dental, & vision benefits, a 401k matching program, and more.

Culture
Friends outside of work
Eat lunch together
Team owned deliverables
Team based strategic planning
Diversity
Diversity manifesto
Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Flexible Work Schedule
Cerity provides employees with a flexible work schedule that includes flexible start and end times.
Vacation & Time Off Benefits
Unlimited Vacation Policy
Perks & Discounts
Casual Dress
Stocked Kitchen
Parking
We offer employees A parking subsidy.
Professional Development Benefits
Job Training & Conferences
Cerity offers employees professional development opportunities like Annual individual budget for training, The ability to attend job related conferences and seminars.
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Send your Resume to [email protected]
Apply now
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